How to manage announcements

How to manage announcements 2018-01-31T05:29:31+00:00

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How to manage announcements

Announcements are a versatile form of communication with members based on a subject or those who are part of a community.

Announcements can include text, images, and media content. Each subject or community site can have an ‘Announcements’ page.

Current announcements are displayed in the ‘My Announcements’ section on the home page at learner side.

To manage announcements, here’s what you need to do.

  • Log in as a master administrator.
  • On the left menu pane, select Communication>Manage Announcements.

ADDING AN ANNOUNCEMENT

To add a new announcement in the system, here’s what you need to do.

  • Click Add Announcement.
Manage Announcements
  • In the title field, type a title for the announcement.
  • In the Description box, type the announcement to be sent.

Note: You can format the announcement using the tools provided at the top of the message area.

  • In the Start Date and End Date fields, select the duration for the announcement to be displayed.

Note: These are optional fields. If you do not enter the dates in these fields, it means you have opted to display the announcement always.

  • If you would like to include a media file with the announcement, click Select File and select the file from your computer.

Note: You can upload files with JPEG, PNG, GIF, BMP, DOC, DOCX, XLS, XLSX, PPT, PPTX, PDF, MP3, MP4, and FLV file types

  • Click Add Announcement.

EDITING ANNOUNCEMENTS

To edit existing announcements, here’s what you need to do.

  • On the left menu pane, select Communication>Manage Announcements.
Edit Announcements
  • Click the Edit icon in the Action

Note: You’ll be prompted with a confirmation message before you can edit the announcement.

SEARCHING FOR ANNOUNCEMENTS

To search for existing announcements, here’s what you need to do.

  • Access the Manage Announcements screen by selecting Communication>Manage Announcements.
Edit Announcements
  • In the Search field, type a string in its title.

VIEWING FILES IN ANNOUNCEMENTS

To edit existing announcements, here’s what you need to do.

  • Access the Manage Announcements screen by selecting Communication>Manage Announcements.
Edit Announcements
  • Click View in the File

VIEWING LEARNERS ASSIGNED TO ANNOUNCEMENTS

To view those learners assigned to an announcement, here’s what you need to do.

  • Access the Manage Announcements screen by selecting Communication>Manage Announcements.
Edit Announcements
  • Click the View Learners icon in the Action

This will show you the list of all learners.

ASSIGNING ANNOUNCEMENTS TO LEARNERS

To assign an announcement to learners, here’s what you need to do.

  • Access the Manage Announcements screen by selecting Communication>Manage Announcements.
Edit Announcements
  • Click the Assign icon in the Action

This will show you the list of all learners.

  • Select learners from the list by selecting the check boxes at the beginning of the relevant rows.
  • Click Assign Announcement.
Assign Announcement

Note: Once an announcement is assigned to a learner, it cannot be edited later.

DELETING ANNOUNCEMENTS

To delete existing announcements, here’s what you need to do.

  • Access the Manage Announcements screen by selecting Communication>Manage Announcements.
Edit Announcements
  • Click the Delete icon in the Action

Note: You’ll be prompted with a confirmation message before you can delete the announcement.

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