A Learning Management System, or commonly referred to as an LMS, can act as a gateway to all the important resources that facilitate the online learning process for a company’s employees. It can store media files such as documents, podcasts, videos, power point presentations and other means of learning. LMS is the new and upcoming way of providing training to employees in businesses all around the world. It is an easy way to train the employees and the workforce of the future, be it for a small or a medium-sized business which is growing fast.
Why it might be time to make the switch from traditional training programs to an LMS?
- Limited training budgets
Small and medium enterprises usually have a tight training budget. Why spend all the money on hiring a trainer when you could use the same amount to create a re-usable LMS portal? Every time someone hires a trainer, money is being drained out of the company’s overall budget, but once you switch to an LMS, you can use it again and again without any extra charges.
- Less productive on-the-job time and long training hours
Training programmes can take a lot of your office time. It is also possible that the employees might not be fully concentrating on the topic at hand and might face several distraction issues. The training programmes can also affect their regular job performance.
- Skill gaps and low employee knowledge levels
Traditional training programmes are tough for your employees to catch up on. Especially if they have missed even a single lesson. This knowledge gap can be costly for your company and bridging this gap by hiring another trainer can cost a fortune! With an LMS, employees can keep themselves updated, scanning through the mobile-ready courses at a pace that suits them.
Features of an LMS that makes it a better alternative to traditional training programmes
- Mobile ready learner portal: An LMS is a mobile friendly platform- this way your employees can update themselves on the programme on the go. This might help to reduce the time it takes to finish the training.
- Cloud hosting: All of the data that you upload to the LMS gets saved to the cloud securely and can be accessed from anywhere (with proper authorization).
- Easy creation of certificates and course renewals: No need to waste time with the hassle of creating a printable certificate. An LMS allows you to easily renew courses for another employee batch or create completion certificates for all the different training programs on offer.
- Support for a wide range of media assets: The LMS supports a wide range of media assets such as pdf files, word documents, power point presentations, videos, podcasts and much more. All of which can enhance as well as simplify the learning process.
- Badges and leader boards to motivate learners: An LMS also provides the option of giving badges and putting up leader boards to motivate learners. Badges could act as an incentive for the learners and also help the trainers keep track of their progress.
- Collaboration using in-built message centre: Anytime one of your employee faces a difficulty understanding a task, they can use the in-built message centre to communicate with your other employees and move forward.
- Exhaustive reporting and analytics: An LMS makes it easier for you to analyze and sum up all of your employee performances via reports. These reports can be used to monitor team-level or individual progress. The trainer can use this data to plan the next set of training requirements for the employees.
Key Benefits of an LMS
With the features of an LMS listed above, the following are some of the key benefits you will receive:
- Faster setup and lower cost of operations
An LMS helps by lowering the operational costs significantly in the long run by eliminating trainer’s hiring, travel and accommodation expenses, classroom setup costs and much more.
- Significantly reduced knowledge gaps
An LMS provides all your employees with the same training and helps reduce knowledge gaps. Standardized program delivery makes it easier to address a large set of audience, even if they are geographically away from one another.
- Improved training completion rates
By allowing your employees to progress at their own pace in their own time, it ensures that they complete the training without losing interest. It helps the learners complete the courses faster as well.
- Reduced unproductive training hours
This technology also allows you to make the optimum use of your office time and reduce unproductive hours in training. Employees could only use the LMS when they are feeling highly motivated and utilize their time productively.
- More visibility into training performance
An LMS also makes it easier for the trainers to keep track of the learner’s performance than they would in classroom training programmes. A bird’s eye view of the entire training activity helps the trainer to assess the effectiveness of the training. This ultimately results in a better designed training program which is more suited to the learner needs.
In today’s world with the ever evolving technology, an LMS is arguably one of the best tools available with the trainers to train employees for a dynamic workplace.