LMS WITH USER ROLES AND GROUP MANAGEMENT

Abara LMS’es user roles and group management defines the organization structure and hierarchy. Like any other good LMS out there, Abara segregates learners, administrators, instructors, and other users based on roles and responsibilities.

LMS with User Role and Group Management
LMS Master Admin

MASTER ADMINISTRATOR

Abara LMS allows one user the ability to manage the entire system including the system setup and configuration, permissions, and the ability to add other sub- administrators, etc. Such users are Master Administrators with the highest level of rights over the LMS and its operations.

LMS Sub-Admin

SUB-ADMINISTRATOR

Master Administrators define the Sub-administrator role associated with them. The Master Administrator also delegates administrative tasks to the Sub-administrator. Master Administrators solely delegate tasks, authority, and administration abilities to the Sub-administrator.

LMS Power User

POWER USER

On Abara’s hierarchy chart, Power Users and Sub-administrator are the same. The Master Administrator sub-delegates the same authority to both roles. However, Power Users access the learner side as well, making that the only difference. That means they can enroll in courses as actual learners do apart from getting Sub-administrator rights.

The Master Administrator oversees the defining of roles—the actions that Sub-Administrators and Power Users can take—like assigning learners, adding courses, etc. Each role has their own set of rights.

LMS Learner

LEARNER

Learners are the core users of an LMS system. Employees train and develop their skills on licensed learning management systems.

Abara’s optimized dashboard simplifies a learner’s journey using dashboard widgets, progress reports, calendars, upcoming courses, certificates earned, and more.

Learners consult with experts and interact with other administrative roles present within the LMS.

LMS Line Manager

LINE MANAGER

Line Managers are heads or managers of teams. Anyone who has a team reporting to them is a Line Manager.

Line Managers train and develop skills just like their team members. But they may have some additional rights to oversee and check on the learning progress reports of their teams.

Line Managers also need to ensure learners in their teams have the time and space to complete courses or may even suggest and approve their course requests.

LMS Instructor

INSTRUCTOR

As an Instructor, the user can manage attendance, conduct live classes, approve course requests, evaluate assessments, and check reports.

Learners or Line Managers can additionally act as instructors. As Instructors, they can mark attendance of learners, book a live class, or approve course requests, evaluate assessments, check reports, etc.

LMS External Instructor

EXTERNAL INSTRUCTOR

The External Instructor is like a learner, Line Manager, or Instructor albeit with less rights.

The difference between an internal employee with Instructor rights vs. an External Instructor is that the latter may not be an employee of the organization. The External Instructor may be a vendor or a contractor with a specific role in conducting training for employees and using the LMS to facilitate training sessions—ILT and vILT—based on the rights given.

dotted-separator-right

USER ROLES AND GROUP MANAGEMENT

dotted-separator
LMS User Roles and Group Management
LMS User Roles and Group Management

ORGANIZING USERS AND GROUPS ON ABARA LMS

Abara allows learners and managers to organize or segment user data in multiple methods:

  • Branch: This is the default way to segment users within the system. For a small organization, this may be enough. Larger organizations may need to combine this with custom fields.

  • Group: This is another basic way to organize your users within the system for assignment and reporting.

  • Custom Field: This is a powerful feature to segment and organize the users within the system in any way they want. Administrators have complete flexibility to structure their organizations and map to and connect to third-party systems’ meta-data requirements.

Sub-administrator, Line Manager, and Power User roles can be restricted to a branch, a group, and/or a custom field. Reports can also be extracted for each of these users’ meta data types.

Abara LMS’es Customer Success and Onboarding Team will understand the user data structures that your organization needs based on size and will help you map out the structure within Abara LMS using these three methods.

Custom Field

CUSTOM FIELDS

The importance of the custom fields feature is based on its ability to create almost any time of datatype to organize and structure user meta-data. The data types include:

  • Creation of drop-downs

  • Text entry

  • Free text entry

  • Number

  • Date

  • Upload file

Abara’s custom fields feature has been appreciated by our customers for its ability to handle all possible scenarios to organize user data. Custom fields can be used for:

  • Filtering screens and reports for Administrators, Power Users, Line Managers, etc.

  • Group management

  • Leaderboards

  • Course/learning path visibility rules for learner catalog

  • Auto-assignment rules

Custom Field
dotted-separator-right

USE CASE FOR BRANCH, GROUPS, AND CUSTOM FIELDS

dotted-separator

Abara LMS uses branches, groups, and custom fields for different purposes depending on the size and complexity of an organization. Branches and groups may be sufficient for smaller organizations.

Custom fields are a powerful way to organize and segment user data for the large enterprise organizations as well with limitless ability to handle organization structures.

LMS User Roles and Group Management
LMS User Roles and Group Management

SMALL ORGANIZATION

  • Branch: This could be used to organize users by departments such as Sales, Marketing, Operations, Customer Service, and Management.

  • Group: This could be used to organize sales teams by the products/services that they sell/support if another secondary method is required to organize users from within the branches.

  • Custom Fields: Used to specify the user’s city, address, designation, role, etc.

Large Organization

LARGE ORGANIZATION

  • Branch: This could be used to organize users by location in case of a large multi-location organization.

  • Group: This could be used to organize teams within each location by department if another secondary method is required to organize users from within the branches.

  • Custom Fields: This could be used to specify the user’s city, address, designation, role, etc.

Large Organization
footer-elvis

TO KNOW MORE ABOUT ABARA’S LMS WITH USER ROLES AND GROUP MANAGEMENT FEATURES, SCHEDULE A DEMO

Schedule a Demo
Free Trial
circle