LMS WITH USER ROLES AND GROUP MANAGEMENT
User roles and group management within an LMS helps to define your organization’s structure and hierarchy. Abara LMS helps you differentiate between learners, administrators, instructors, and other users based on roles and responsibilities.
USER ROLES AND GROUP MANAGEMENT
ORGANIZING USERS AND GROUPS ON ABARA LMS
Abara allows learners and managers to organize or segment user data in multiple methods:
Branch: This is the default way to segment users within the system. For a small organization, this may be enough. Larger organizations may need to combine this with custom fields.
Group: This is another way to easily organize your users within the system for assignment and reporting.
Custom Field: This is a powerful feature to segment and organize the users within the system in any way you want. Administrators have complete flexibility to structure their organization and connect to third-party systems’ meta-data requirements.
Sub-administrator, Line Manager, and Power User roles can be restricted to a branch, a group, and/or a custom field. Reports can also be extracted for each of these users’ meta data types.
Abara LMS’s Customer Success and Onboarding Team will understand the user data structures that your organization needs based on size and will help you to map out the structure within Abara LMS using these three methods.
The importance of the custom fields feature is based on its ability to create almost any datatype to organize and structure a user’s meta-data. The datatypes include:
Creation of drop-downs
Free text entry
Customers appreciate Abara’s custom fields feature for its ability to handle all possible scenarios needed to organize user data. Custom fields can also be used for:
Filtering screens and reports for Administrators, Power Users, Line Managers, etc.
Course/learning path visibility rules for learner catalog
USE CASE FOR BRANCH, GROUPS, AND CUSTOM FIELDS
Abara LMS uses branches, groups, and custom fields for multiple purposes depending on the size and complexity of your organization. Branches and groups may be sufficient for smaller organizations.
Custom fields are a powerful way to organize and segment user data for large enterprise organizations with limitless ability to handle organization structures.
Branch: This could be used to organize users by departments such as Sales, Marketing, Operations, Customer Service, and Management.
Group: This could be used to organize sales teams by the products/services that they sell/support if a secondary method is required to organize users from within the branches.
Custom Fields: Used to specify the user’s city, address, designation, role, etc.
Branch: This could be used to organize users by location in case of a large multi-location organization.
Group: This could be used to organize teams within each location by department if a secondary method is required to organize users from within the branches.
Custom Fields: This could be used to specify the user’s city, address, designation, role, etc.